Circular: 05/2024 April 23, 2024
My dear Collaborators,
I am writing these lines with a special request in mind.
In view of your transfer from June 01, 2024, I wish to bring the following important points to your kind attention:
1. Audited Statements: Please ensure that the Accounts of the parish and/or school are audited as of date (Financial Year 2023-2024) and duly signed by the concerned authorities. This is an important document which cannot be taken for granted. Also, please update all the Bank Books and intimate to the Bank, in writing, the withdrawal of your name and the inclusion of the new Trustee as signatory to all the Accounts of the Trust.
2. Charity Commissioner: Please make an application to the Charity Commissioner on the Letterhead of the Church Trust and School Trust as per the format: “Consequent upon my transfer from ……………… of which I was the Parish Priest and Trustee/Managing Trustee, I have no objection to my lawfully appointed successor, Fr ……………………….. being recorded as Parish Priest and Trustee/Managing Trustee of ………………………………………
Yours faithfully, (Signature, above your name).”
3. Taxes: Files pertaining to the properties of the Trust – 7/12 extracts,……….. Payment of Taxes: Land and Property Tax, municipal and other taxes to be paid by the Trust.
Please let me know if there are any outstanding taxes to be paid?
4. Personnel Files: Files with records of the employees, if any???
5. Immovable Property Files/Registers of the Trust: Is there a Register of Immovable Properties of the Trust(s); and other documents for each property?
6. Moveable Property Files/Registers: Is there a Register of Moveable Properties of the Trust(s)?
Thank you for your cooperation that I earnestly seek from you so as to make the transition smooth sailing for your successor. May the Good Lord continue to bless you today and always.
With every good wish,
Yours in Christ,
+Barthol Barretto Bishop, Diocese of Nashik